HireMemory

HireMemory

The Memory Layer for Hiring Decisions

Built, deployed, ready to scale

Stop losing candidate history. HireMemory remembers every candidate, conversation, interview, and hiring decision across your company.

Pre-Seed Pitch · June 2026 · STAGSTERLABS LLP

01

The Problem

Most companies repeatedly source
candidates they've already interviewed

because nobody remembers who they are.

72%
of hiring teams re-source candidates they've already screened
- LinkedIn Talent Solutions
$50-150
wasted per screening on candidates
who were already evaluated
23hrs
per week recruiters spend on work
that existing data could eliminate
A hiring team interviews 500 people over 3 years. When a role opens again, they don't know who applied before, who reached final rounds, who was rejected and why, or who would be a good rehire.
02

The Solution

HireMemory

The AI-powered talent memory platform that creates a persistent memory layer for recruiting.

What it does

  • Identity resolution, match candidates across applications by email, phone, name
  • Complete candidate timeline, every application, interview, decision in one view
  • Rehire intelligence, automatically surface past candidates for new roles
  • AI candidate summaries, instant context on any candidate
  • Memory-powered search, find anyone you've ever met

What it replaces

  • Scattered data across email, spreadsheets, old ATS exports
  • Recruiters asking "did we interview this person before?"
  • Duplicate screening of already-evaluated candidates
  • Lost institutional knowledge when recruiters leave
  • Manual re-sourcing from LinkedIn and job boards
03

Architecture

Four layers of intelligence
that compound over time

Most ATS tools stop at Layer 1. HireMemory builds all four.

LAYER 1

Store

Every ATS does this. Resume parsing, candidate records, basic CRUD.

Everyone has this
LAYER 2

Match

AI scoring against job requirements. Skills, experience, education alignment.

Few have this
LAYER 3

Remember

Identity resolution across applications. Full candidate history and timeline.

Almost none have this
LAYER 4

Rediscover

Automatically surface past candidates for new roles. The memory becomes active intelligence.

Nobody has this
04

Product

One workspace. Every candidate.
Never forgotten.

Candidate Pipeline

307 candidates, AI-scored, filterable by status, skills, source, and match score. Every candidate has a complete history: who they are, where they applied, and what happened.

  • AI scoring against job requirements
  • Source tracking (LinkedIn, Indeed, referral, email)
  • One-click shortlist, reject, or message
  • Match score range filter for top candidates
05

Core Differentiator

Drop any resume.
We remember everything.

Drop Any Resume

Candidates come from everywhere - referrals, LinkedIn DMs, email forwards, conferences, recruiter portals, your inbox. HireMemory handles it all:

  • Forward a resume from Gmail, Outlook, or any email client
  • Upload PDF, DOCX, or TXT files directly
  • Paste profile text from LinkedIn or any source
  • Chrome extension - one-click import from any LinkedIn profile
  • Gmail & Outlook sync - auto-import resumes from your inbox
  • Every candidate enters the talent pool - job assignment is optional
  • Recruiter reviews queued imports before they hit the pipeline
"Maya applied 2 years ago for a different role. She reached the final round with strong feedback. Now she's applying for Senior Product Designer, a better fit."
MP
Maya Patel
maya.patel@gmail.com
✓ Applied 2024 for Frontend Engineer
✓ AI Score: 87/100
✓ Reached final round
✓ Rejected: Hiring freeze
Linked to 2024 profile automatically
06

Market

$32B talent acquisition market
with a memory gap

Why now

  • AI can finally do identity resolution at scale
  • Recruiting teams are drowning in inbound resumes
  • ATS consolidation is happening, monoliths are dying
  • Remote work means larger candidate pools with more repeat applicants
  • Compliance requirements making audit trails mandatory

Beachhead market

Recruitment Agencies

Managing 10,000+ candidate databases across multiple clients. Highest duplicate sourcing, most pain from recruiter turnover, easiest to onboard.

Then expand to IT services, startups, and SMBs.

07

Go-to-Market

Acquisition paths that compound

CHANNEL 1

Chrome Web Store

Freemium extension with 50-import free tier. Viral loop: recruiters share with teammates. Lowers cold-start friction.

Top-of-funnel volume
CHANNEL 2

ATS Migration Wedge

Import connectors for Greenhouse/Lever/Workable. Preserve historical candidate memory during tool switches. One-time migration hook.

High-intent switching buyers
CHANNEL 3

Agency Partnerships

White-label memory engine for staffing backbones. Embed inside their existing stack. Recurring revenue without direct consumer acquisition.

Lowest CAC path
BEACHHEAD
Recruitment Agencies
5–50 recruiters
EXPANSION
IT Services & SMB
50–500 seat teams
MONETIZATION
Self-serve + Channel
No per-seat fees
07b

Business Model

Simple. Transparent. Scales with usage.

PROFESSIONAL
$199
per month
  • Unlimited candidates
  • Unlimited jobs
  • Up to 10 users
  • Candidate Memory + AI Screening
  • 7-day free trial
ENTERPRISE
Custom
pricing
  • Unlimited users
  • SSO / SAML
  • Audit logs + compliance
  • Dedicated support

Path to $1M ARR

400 Professional accounts × $199/mo
20 Enterprise accounts × $999/mo avg
Mixed expansion revenue
No per-seat fees · 7-day free trial · No credit card required
08

Competition

ATS is the wedge.
Memory is the category.

Traditional ATS

Store applications
Manage workflows
Track hiring stages

= Workflow System

HireMemory

Build organizational memory
Preserve hiring knowledge
Link identities across years

= Memory System

Incumbents built for workflow, not memory. Switching cost is low for new teams but impossible for historical data.

Feature HireMemory Greenhouse Lever Workable
Candidate Memory ✓ - - -
Identity Resolution ✓ - - -
Talent Rediscovery ✓ - - -
AI Scoring ✓ ✓ ✓ ✓
Email Forward Import ✓ - - -
Free Trial 7 days - - -
Per-Seat Pricing No Yes Yes Yes
09

Traction & Roadmap

Built. Deployed. Ready to scale.

What's done (live today)

✓ Core

Full ATS + Memory Platform

Zero TypeScript errors. Production build passing on Cloudflare Workers. D1 + R2.

✓ Intake

Drop Any Resume + Quarantine Queue

Forward resume, upload PDF/DOCX, paste profile. All imports go to recruiter review queue before hitting the pipeline. Candidates are independent of jobs.

✓ Integrations

Gmail & Outlook Sync + Chrome Extension

OAuth2 email sync, one-click LinkedIn import via Chrome extension. Auto-extract LinkedIn URLs from resumes.

✓ Pipeline

Kanban + Bulk Actions + AI Nudges

Drag-drop, bulk shortlist/reject/message, AI-powered pending alerts.

✓ AI Embedded

AI woven into every screen

Match explanations, interview prep, message drafts, intake summaries, pipeline nudges.

✓ Security

External security audit complete

All critical/high findings remediated. httpOnly cookies, tenant isolation, RBAC, rate limiting, CAPTCHA.

Current Status

✓ Zero TypeScript errors
✓ Build verified (Workers + SPA)
✓ Security audit completed
✓ 12+ features shipped
✓ Self-serve onboarding with 7-day trial
✓ Billing enforcement active

What's next

Jul 2026

Design Partner Onboarding

Get 2-3 hiring teams using the product. Measure candidate reuse rate.

Aug 2026

Real-time Email Notifications

Alerts for new applications, interview updates, offer status changes.

Sep 2026

ATS Import Connectors

Bulk import from Greenhouse, Lever, Workable exports.

Q4 2026

Enterprise Features

SSO, advanced audit trails, custom workflows, API access.

Operational Metrics We Track

• Time-to-parse (resume)
• Import success rate
• Candidate dedup rate
• Email sync reliability
• Monthly Active Recruiters
• Chrome extension activation
10

Why Us

The right founder
for the memory problem.

SB

Sai Bharadwaj

Founder & CEO

  • 15+ years building software products and internet businesses
  • Ex-Amazon, Ex-Dell across operations, support, QA, and business systems
  • Built HireMemory end-to-end: product, architecture, AI, security, deployment

The insight

Recruiters leave. Hiring managers change. Candidate history gets fragmented across spreadsheets, emails, and disconnected systems. I've seen this problem repeatedly across large organizations.

Founder-Market Fit

Hiring software should remember candidates the way CRMs remember customers. That belief drove every decision in building HireMemory.

11

Security

Enterprise-grade security
before onboarding a single customer.

External security audit completed June 2026. All critical and high severity findings remediated. SOC 2 Type I targeted for Q4 2026.

0
Known critical or
high vulnerabilities
in production
100%
Audit findings
remediated
0
TypeScript errors
in production build

What we built

  • Multi-tenant isolation, Company ID bound to JWT, not client headers
  • Role-based access control, Admin/Employee/Candidate enforced server-side
  • Secure cookie auth, httpOnly, Secure, SameSite=None (XSS-proof)
  • Rate limiting, Per-IP sliding window on all sensitive endpoints
  • File validation, Magic byte signatures before parsing uploads
  • CAPTCHA protection, Cloudflare Turnstile on public forms

What we audit

  • Audit logging, Every sensitive action tracked and queryable
  • HTML escaping, All user input sanitized in emails
  • AI prompt injection, Role separation in all LLM prompts
  • Password policy, 12+ chars, complexity, bcrypt cost 12
  • CORS allowlist, Only approved origins
  • Continuous type safety, CI gate on every push

Security-first approach: We treat security as a feature, not an afterthought. Detailed audit results available under NDA.

12

Metrics That Matter

What we measure today

Time-to-parse
Resume processing latency

Infrastructure health indicator
Import Success Rate
Resume parsing reliability across PDF/DOCX/email formats
Monthly Active Recruiters
Leading indicator of product-market fit
Dedup Rate
How often we catch duplicate candidates before manual entry
Email Sync Coverage
Gmail/Outlook connection uptime and message throughput
Chrome Activation
Extension install → first import → team invite conversion

North Star: Candidate Reuse Rate - how often HireMemory surfaces a previously known candidate for a new role.

13

The Ask

Pre-Seed: $250K

Not for building features. For buying distribution speed and getting design partners.

6
Months to 10 paying customers
$2K
Target MRR
SOC 2
Type I complete
50%
Candidates via Chrome/email

USE OF FUNDS

40%
Engineering
SSO, AI enrichment, connectors
30%
Acquisition
Design partners, content, integrations
20%
Compliance
SOC 2 prep, audit, security
10%
Operations
Infra, tooling, legal
HireMemory

Let's talk.

sai@hirememory.com · +91 81254 65959

hirememory.com

Built by ex-Amazon operations and QA. Deployed on Cloudflare’s global edge. Sub-100ms p95 latency.

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